Wolf Trap Woods Homes Association
Notice of Annual Meeting on June 11
and
Call for Candidates and Board of Directors Election
The 2024 Annual Meeting of the Wolf Trap Woods Homes Association will be held Tuesday, June 11, at 7 p.m. at St. Thomas Episcopal Church, 8991 Brook Road, McLean, VA (at the corner of Brook Rd. and Lewinsville Rd. The meeting must include more than half our membership of 225, so at least 113 homeowners must attend either in person or by proxy in order to have a quorum required to conduct Association business. The meeting will be in-person only.
Before the Annual Meeting, the Association will conduct its call for new volunteer candidates to become members of the Board of Directors. With two (2) Board positions ending, you will have the opportunity to elect two individuals to the Board of Directors, each to serve a three (3) year term. Note that the Nominating Committee has nominated current Treasurer Ron Burr for a 2nd term.
Service to the community can be rewarding and, as always, the Board encourages candidates to run. Our community is a wooded treasure, and we rely on volunteer homeowners like you to keep our neighborhood humming. Members of the Board can expect one Board meeting and a reasonable number of additional volunteer hours each month to address issues.
If you wish to seek election to the Board of Directors, it is important to complete and submit the Nominating Petition to John Dyer, Board Secretary and Chair of the Nominating Committee, at wtwboard@gmail.com, by no later than 5:00 p.m. on Friday, May 17, 2024. Your petition should include a few words about yourself, any professional/personal qualifications you wish to add and a picture in jpg format. Your name will then be placed on the ballot and your information included in the follow-up Annual Meeting mailing to all homeowners prior to their voting. [Click on the blue hyperlinks to access the petition and e-mail.]
After that, voting will take place via the online platform ElectionBuddy using your email address; forms or ballots will be delivered to those who have not agreed to receive Association notices via e-mail. The voting results will be announced at the Annual Meeting.
Prior to the Annual Meeting, the Board will vote on an administrative resolution that specifies Meeting procedures. As in previous years, one of the provisions of the resolution will state that nominations for candidates will not be taken from the floor during the Annual Meeting if at least two nominating petitions are received by the deadline of 5:00 p.m. on Friday, May 17th.
If you would like to discuss Board service and find out more about what is involved, please contact any of the current Board members at wtwboard@gmail.com.
Thank you and we look forward to seeing everyone at this year’s Annual Meeting.